PRIORITY: The library board of trustees retains the right to administer this facility and reserves first priority for all activities of the library. Second priority is retained for the use of the Washburn Committee and/or Directors. All other community groups are welcome and encouraged to use these facilities subject to the rules and regulations here established.

EXCLUSIONS: This facility will not be used by any group which discriminates by race, creed, color or sex; by any group who has their own facilities except on an emergency basis. Due to laws governing separation of church and state, formal religious services may not be conducted. Organizational and business meetings of groups affiliated with recognized religions are appropriate.

EXCEPTIONS: Groups, either religions or private, business, social or fraternal may use these facilities for profit when the following conditions have been met:
a) an exception is requested in writing from the board of trustees;
b) the profit generates will not profit principally the organization requesting the facility or; c) some worthy educational, civic charitable purpose will be served or a substantial group in the community will benefit.
All admissions fees are subject to approval of the board of trustees. The library board reserves the right to revoke a use permit at any time and reserves the right to amend both policy and regulations as deemed necessary.

RESERVATIONS: Reservations must be made in writing at the library. Request from adult residents of the town or village of Herkimer will be honored on a first come, first served basis. Reservations will be limited to three advanced bookings. This will allow a wide range of activities to take place. The board reserves the right to set aside prior reservations should educational or cultural programs become available.

RESPONSIBILITIES: Alcoholic beverages either in the building or on the grounds, are subject to prior approval of the board. Smoking is prohibited. Users may not tack, tape, glue or tie any items to the walls, furniture, etc. in the room so as to damage them in any way. Users will clean up after themselves and leave the room as neat as they found it. Any damages or accidents should be reported to the library immediately.. The library board assumes no responsibilities for the properties left on the premises, and retains the right to impose a fee for damages, special services or custodial service if the facility is not left in satisfactory condition.