USE OF MEETING ROOM

The use of the Morrisville Public Library for meetings is granted to not-for-profit community groups and organizations whose aims are cultural, educational and/or for civic betterment.

Library Endorsement

Permission granted by the Library for a group to meet in the Library does not in any way constitute and endorsement of the group’s policies or beliefs by the library staff or trustees.

Scheduling

All meetings must be scheduled in advance with the Library.  Library programs have preference over meetings by external organizations.  Preference will be given to meetings open to the general public.  Meetings should be scheduled in advance.  When the meeting is scheduled the Manager will mark it on the Library calendar.

Charging of Attendance

No group or person may charge an attendance or admission fee for meetings or workshops held in the meeting room or make request for voluntary donations.  Charges to cover the cost of materials may be levied if the person or group has the express written permission of the Library Manager in advance.

Maintenance and Refreshments

Light refreshments may be served if organizations or persons assume responsibility of cleaning up and removal of all garbage after the meeting.  The cost of any necessary cleaning or repairs occurring as a result of a meeting will be billed to the person making the arrangements.

Responsibility

The library is not responsible for any equipment, supplies, materials, clothing, or other items brought to the Library or transported to the Library property by any group or individual attending the meeting.

Liability

The Library trustees and staff do not assume any liability on groups or individuals attending a meeting in the Library.

Duties of Scheduled Groups

The scheduled group is responsible for setting up chairs, tables, furniture, and/or library or non-library equipments prior to the meeting and returning all library property to the designated location upon termination of the meeting and before leaving.  The area or room must be left in a clean and orderly condition.  Future use of the Library can be denied if this is not observed.  The group or person using the Library must make sure that all doors and windows in the Library are locked upon leaving.

Losses

The group using the Library will be held responsible for any and all loses incurred by the Library as a result of the meeting.

Adopted 12-22-93